2013 Annual Conference

June 21-23
The Hampton Roads Convention Center
Hampton, VA

The 2013 session of the Virginia Annual Conference is being held at the Hampton Roads Convention Center in Hampton, Va., Friday, June 21, to Sunday, June 23. Laity and Clergy sessions will begin at 1 p.m. on Friday. First plenary session begins at 3 p.m. Ending time should be around noon on Sunday. (Scroll down for more information.)

Daily News
Click here to read Daily News reports   

The Lord's Prayer Skit

Click here to go to a Web site
Click here to download a Word file

Bible Study Outline
Dr. Steve Harper, the Bible study leader at annual conference, has provided an outline for the Bible study lessons he taught at annual conference. Persons are encouraged to use these outlines for personal and corporate reflection in their churches and other settings. Click here to open the file (pdf)

Book of Reports
Click here to download a copy of the Book of Reports (pdf)

Virtual Promo Packet
Click here to view the virtual promo packet page    

Annual Conference potato drop to be Saturday morning
The Virginia Conference Board of Global Ministries and the Society of St. Andrew are co-sponsoring a Potato Drop at Annual Conference at 5:30 a.m. Saturday, June 22, in the Best Lot (at the corner of Pine Chapel Road and Coliseum Drive) in Hampton. It is a five-minute walk from the Convention Center. Volunteers are needed to help bag and load more than 20 tons of donated potatoes to be picked up by regional food banks, church pantries, soup kitchens and other local feeding agencies. Bagging is expected to be completed before 7:30 a.m. For more information, contact Sarah Ramey at 1-800-333-4597 or VaGlean@EndHunger.org or Sharon Wallace at (757) 546-4646 or TidewaterGleaning@gmail.com.

Layout of the Hampton Roads Convention Center
Click here to view a diagram of the layout of the convention center, including the bar of the conference (pdf)

Alternate Lay Member Form: Click here to download a pdf file

Conference Agenda
Click here to download a copy of the annual conference session agenda (pdf)

Conference Consent Agenda
Click here to download a copy of the consent agenda (pdf)

Consent Agenda Item Removal Request Form for removal of items from the Conference Consent Agenda
Click here to download a Word form
Click here to download a pdf form


Closing Worship/Fixing of Appointments, June 23

The Worship Service for the concluding service of worship at Annual Conference is available in pdf and Word for congregations that may wish to incorporate them as part of their worship.
Click here to download a pdf file
Click here to download a Word file

Recommendations from the Common Table
The Charter of The Common Table for Church Vitality states the Common Table “serves to coordinate and prioritize the ministries and resources of the Virginia Conference.  It nurtures, interprets and promotes the vision of the Conference, as well as the mandates of The Book of Discipline which relate to conference work.”  In fulfilling its chartered purpose, Common Table has unanimously approved two recommendations for the upcoming Annual Conference. Click here to view two recommendations from the Common Table (pdf)

Recommendations from the Rules Committee
Based on a motion at the 2011 Annual Conference regarding clergy nominations for General Conference and jurisdictional conference, the Conference Committee on Rules will recommend rules changes at the upcoming annual conference.  The recommendations also include balloting procedures for both laity and clergy elections in light of an abbreviated annual conference schedule and the use of electronic voting devices at the 2015 Annual Conference. Questions and comments may be directed to the Rev. Steve Bray, Chair of the Conference Committee, at sbray@fumcsalemva.org.
Click here to view a copy of the recommendation (pdf).

Child care during Annual Conference
Wesley United Methodist Church will be hosting free child care this year, due to the generosity of the York River District. Child care is offered for ages 0-11 and will be offered:
Friday, June 21, 12 Noon-5:30 p.m.
Saturday, June 22, 8 a.m.-5:30 p.m.
Saturday evening, June 22, 7-10 p.m.  
Sunday, June 23, 8 a.m.-1 p.m.
Wesley UMC will offer a mini-VBS experience using Cokesbury’s Everywhere Fun Fair VBS during this time.  If you you would like to register children for child care, please fill out either the Word or pdf form and e-mail it to Becky Tate at  BeckyTate@vaumc.org. For questions about child care at Annual Conference, contact the Rev. Beth Anderson at revbethanderson@gmail.com.
Click here to download a child care request form (pdf)
Click here to download a child care request form (Word)

Potato Drop
The Virginia Conference Board of Global Ministries and the Society of St. Andrew are co-sponsoring the annual Potato Drop at 5:30 a.m. Saturday, June 22, in the Best Lot (at the corner of Pine Chapel Road and Coliseum Drive.) It is a five-minute walk from the Convention Center. Volunteers are needed to help bag and load more than 20 tons of donated potatoes to be picked up by regional food banks, church pantries, soup kitchens and other local feeding agencies. Bagging isexpected to be completed before 7:30 a.m. For more information, contact Sarah Ramey at 1-800-333-4597 or VaGlean@EndHunger.org; or Sharon Wallace at (757) 546-4646 or TidewaterGleaning@gmail.com

Children, youth handprints wanted for Annual Conference
White paper handprints from the children and youths of the Virginia Conference are being collected for use at this year's Annual Conference session. The paper handprints will be made into doves that will be part of the visuals at conference. Sunday school teachers are asked to use white copy paper to trace the outline of your children's and youths' hands and have them write their first name and church name along the curve of the palm. Mail them by April 28 to Christina Perkins, 209 Main St., Renwick, IA 50577. "I am hoping for several hundred hand prints," Perkins said, "so no matter how few or how many you send, I would like them all." Perkins serves on the Virginia Annual Conference worship planning team, but is currently serving an on-loan appointment in Iowa for family reasons. For more information, contact her at wildpreacherwoman@yahoo.com.

Harry Denman Evangelism Awards
The Virginia Annual Conference is accepting nominations for The Harry Denman Evangelism Award for clergy, laity and youth. The Harry Denman Evangelism Award recognizes a person whose life and ministry exemplifies the teaching of Christ and the Great Commission. Recipients of these awards, nominated by individuals, churches, or districts, and selected by the Annual Conference, live their call to “Offer Them Christ” daily as modeled by Dr. Harry Denman, founder of The Foundation for Evangelism that sponsors these awards. Award recipients will be announced at the Annual Conference session. To learn more about the award or to download nomination forms, go to www.vaumc.org/Denman, call Mark Ogren at 1-800-768-6040, ext. 156, or e-mail MarkOgren@vaumc.org. Nominations must be received no later than May 15, 2013, to be considered for the 2013 awards.
Clergy Nomination Form (pdf)  • Laity Nomination Form (pdf)   • Youth Nomination Form (pdf)

Virtual Promo Packet
In an effort to be good stewards of the environment and financial resources of the conference, Annual Conference “promo packets” will again this year be virtual. Electronic copies of materials previously submitted in hard copy for the tote bag will be accepted – at no cost to the organizations submitting them – for inclusion in the Virtual Promo Packet,  which will be posted on the conference website, www.vaumc.org under Resources>2013 Annual Conference Information. The Virtual Packet will be available for viewing on the website beginning June 1. Those organizations still wishing to disseminate their information in a hard-copy format may arrange for a display table at the Hampton Roads Convention Center by contacting Larry Brayton at (804) 517-0435 or l.brayton@hotmail.com; display guidelines and a Display Request form are also available on this page. Information for the Virtual Promo Packet needs to be submitted in pdf format to the office of Connectional Ministries (BevMyers@vaumc.org) for approval by Friday, May 3.

Housing Information
Click here to download a pdf copy of housing information that was mailed Feb. 13, 2013.
Click here to download camping information - RV only (pdf)

Pre-Conference Vacation Package
A limited number of Pre-Conference Vacation Packages are available for Annual Conference members and their families. Click here for more information

Display Space
Display Space Guidelines (pdf)
Display Space Request Form (This is a pdf form to print out, fill out by hand, and mail in.)
Display Space Request Form (This is a Word form to fill out on your computer, print out, and mail in.)

Banquet Request
Banquet list as of 4-29-13 (pdf)
Banquet Request Form (This is a pdf form to print out, fill out by hand, and mail in.)
Banquest Request Form (This is a Word form to fill out on your computer, print out, and mail in or e-mail to Mike Reaves at reaves.michael.b@gmail.com.)

Conference Offering
This year the Annual Conference special offering goal is $200,000. Bishop Young Jin Cho is requesting funds to support projects to help children in four countries:
BRAZIL – Shade and Fresh Water program for at-risk "street" children: $50,000
MOZAMBIQUE – Classroom construction and building repairs for Janene Pennel Secondary School: $50,000
CAMBODIA – Christian education materials, scholarships and other projects with children focused on growing the young church: $50,000
VIRGINIA – $50,000 divided among three children's ministries: One Family “Una Familia,” a new Eastern Shore District tutoring ministry for Hispanic children; The Henry Fork Center in rural Franklin County; and All God’s Children Camps for children of incarcerated parents.

Click here to download bulletin insert about this year's Annual Conference Offering (pdf)

4 Cans 4 Conference
Click here to see how you can help feed the hungry

Kits for Conference
Click here to download specifications for 2013 kits (pdf)

Per Diem Voucher and EFT Payment Information Request for Annual Conference
By conference action, retirees, persons receiving their first appointment, and eligible others listed in the Book of Reports are authorized to receive reimbursement for expenses to attend Annual Conference, not to exceed $100 per day and subject to limitations of conference approved rates. Vouchers will be included with the Book of Reports mailing or can be obtained by clicking here (pdf). The Conference Treasurer’s office is encouraging all reimbursements to be made by direct deposit. Instructions are attached to the voucher to make provisions for direct deposit. Vouchers will not be accepted after July 31.

 

 

 

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Background photos courtesy of VDOT.

The Virginia Conference of The United Methodist Church
10330 Staples Mill Road, Glen Allen, VA 23060
P.O. Box 5606, Glen Allen, VA 23058-5606
1-800-768-6040 or (804) 521-1100
Click here for directions to the Center