2017 Annual Conference
June 16-18, 2017
Hampton Roads Convention Center
The 2017 session of the Virginia Annual Conference will be held June 16-18 at the Hampton Roads Convention Center.
This Year's Theme
A New Thing (Isaiah 43:19 -- "See, I am doing a new thing! Now it springs up; do you not perceive it? I am making a way in the wilderness and streams in the wasteland.")
Click here to open the 2017 Agenda (pdf)
Awards presented at annual conference
Click here to download information and nomination forms (pdf) for the Harry Denman awards and the new One Matters award that are presented during annual conference. Deadline for submission for both awards is April 21.
If you are planning a Banquet for this year's Annual Conference and would like to have your event listed in the Conference Banquet Schedule, please forward the following information to the Annual Conference Banquet Coordinator at email@example.com or mail it to Michael Reaves, Annual Conference Banquet Coordinator, c/o Fletcher's Chapel United Methodist Church, 8330 Fletcher's Chapel Road, King George, VA 22485.
1) The Name of your group or gathering
2) The Date and Time
3) The Location
4) Contact Information for those who may want more information
If you need assistance planning your banquet, please fill out the attached "Banquet Request Form" (Word or pdf file) and forward it also.
Click here to view the list of banquets as of April 26, 2017.
Alternate Lay Member Form
Click here to download a Word form. Changes will not be made in the Conference Office after April 19, 2017, and no packets will be mailed after the Annual Conference Packet mailing. All changes after this date must be made at the Registration Help Desk during Annual Conference.
Wesley UMC, 2510 N Armistead Ave., in Hampton, will be providing childcare during Annual Conference this year in a Vacation Bible School (VBS) program format. Registration is now open if you wish to register your child(ren). The deadline for registrations is May 31. Please access the link https://www.etouches.com/240653 for detailed information and prices for the times needed. Please register early as your registration will help providers prepare enough materials, volunteers, and resources for the weekend. Wesley Church is trained in and has a Child Protection Policy in place.
Friday: 11 AM - 5:30 PM
Saturday: 8 AM - 12:30 PM
*lunch 12:30 PM - 5:30PM
*dinner 5:30 PM - 9:30 PM
Sunday: 8 AM — 12:30 PM
Snacks provided daily. Meals on Saturday only.
For questions regarding childcare please contact:
Wesley UMC (757) 838-3044; GretchenNelson@vaumc.org;
or Carol Badureck at Carol1955Badurek@gmail.com;
or Lynette Scalzi at firstname.lastname@example.org
Computer Assisted Notetaking
Individuals are needed who can offer their time and talent in communicating the spoken word to persons who need computer assisted note-taking during Annual Conference. Assistance is needed to type text of reports, worship and music using Microsoft Word, at times as the speaker is presenting. Good typing speed and accuracy is a must! Individuals will be needed for all sessions for shifts of one hour or longer. Further information is available from the Office of Inclusivity and Lay Leadership Excellence at 1-800-768-6040 ext.154 or (804) 521-1154 or by e-mail at CherylEdleyWorford@vaumc.org
Hotel rooms are still available (posted April 21, 2017)
Click here to see a list of hotels that still have rooms available at the discounted conference rate.
Click here to download the housing letter (pdf). To assist in determining your reservation time frame, please be aware that the Clergy and Laity Sessions begin at 1 p.m. Friday, June 16, and the first plenary session begins at 3 p.m. This year's housing coordinator is Tim Craft. Should you have housing questions, please contact Craft at (540) 819-9386 or by e-mail email@example.com
To reserve display space at the Hampton Roads Convention Center for 2017 Annual Conference, please see the Display Guidelines (pdf) and send a Display Request (see links below) and check to the Rev. Eric Vaudt at the address on the form. Deadline to reserve space is May 15.
Kits for Conference
As your church begins preparation for collecting items for kits, there is currently an appeal from UMCOR for Health and Bedding kits. While these are currently in high demand, there other kits that are being collected include, Birthing, Cleaning, Layette, School, and Sewing. Click here for the complete list of items and instructions on packing each kit (pdf). The times for collection of the kits are Thursday, June 15, from 5pm-9pm; Friday, June 16, from 8am-5pm.; and Saturday, June 17, from 7:30am-4pm. If anyone has questions about the kits, you can contact the Kit Collection Coordinator, the Rev. David Magruder at Zion UMC in Seaford (York River District) at (757) 898-7417 or firstname.lastname@example.org.
Annual Conference Offering
Bishop Lewis has announced the annual conference mission offering goal of $200,000 to focus on the following missional priority projects:
$50,000 Cambodia - For continued support for our partnership with the Methodist Mission in Cambodia as they move toward being an autonomous Methodist Church.
$25,000 Brazil – For our continued long term support of the Shade and Fresh Water ministry with at risk children across several conferences in the Methodist Church of Brazil.
$25,000 Mozambique – Our partnership with the United Methodist Church of Mozambique focuses on education by providing lay training resources that strengthens their discipleship and witness across both conferences in Mozambique.
$50,000 Virginia Long Term Disaster Recovery – We are committed to a long term response to those whose lives were changed by tornadoes and hurricane Matthew in 2016. The funding of the recovery will allow further teams to answer the call to make a compassionate response.
$25,000 Ethnic Minority Missional Ministries – Funds for grants to go toward developing ministry outreach in the conference to immigrants and other marginalized groups.
$25,000 Virginia Volunteers in Mission – To provide funds available to small membership faith communities who wish to engage in mission that may lack resources.
Per Diem Voucher and EFT Payment Information Request for Annual Conference
By conference action, retirees, persons receiving their first appointment, and eligible others listed in the Book of Reports are authorized to receive reimbursement for expenses to attend Annual Conference, not to exceed $340 and subject to limitations of conference approved rates. Vouchers can be obtained by clicking here (pdf). The Conference Treasurer’s office is encouraging all reimbursements to be made by direct deposit. Instructions are attached to the voucher to make provisions for direct deposit. Vouchers will not be accepted after July 31.
The Society of St. Andrew & Young People’s Ministries - Friday, June 16, at 7 a.m. in the parking lot next to the Embassy Suites, off Coliseum Drive. This will be our LAST year hosting the Potato Drop at annual conference, so the conference wants it to be a special year! Come join the youth delegation and many others in this hands-on mission gleaning experience. There will be plenty of time to participate and prepare for annual conference opening session. Bring your youth group as well if your church is close enough! Enjoy working together and meeting new friends. Contact: Sarah Ramey, Society of St. Andrew, 800-333-4597 email@example.com; or Becky Tate, conference office, 804-521-1139 firstname.lastname@example.org.
Virtual Promo Packet
In an effort to be good stewards of the environment and financial resources of the conference, the annual conference “promo packets” will again this year be virtual. Electronic copies of materials previously submitted in hard copy for the tote bag will be accepted – at no cost to the organizations submitting them – for inclusion in the Virtual Promo Packet, which will be posted on this page. The Virtual Packet will be available for viewing on the website beginning June 1. Those organizations still wishing to disseminate their information in a hard-copy format may arrange for a display table at the Hampton Convention Center by contacting the Rev. Eric Vaudt at 757-759-7484 or EricVaudt@vaumc.org. Display guidelines and a Display Request form are also available on the 2017 Annual Conference Information page of the conference website. Information for the Virtual Promo Packet needs to be submitted in pdf format to the Office of Connectional Ministries (BevMyers@vaumc.org) for approval by Friday, May 19.